Polytex Solutions

Scrub Inventory Management System for Healthcare

Monitor and control your textile operation and increase hygiene levels with convenient, self-service scrub inventory management system for healthcare.

Customer Benefits

Polytex smart scrub inventory management system solutions offer tangible and measurable benefits across the entire customer organization.

Monitor and Control Inventory

Monitor and control workwear and scrub inventory levels according to type of workwear, color and size. Simplify inventory and textile management processes to ensure accurate and timely availability of work-wear items for each department or team.
Increase Staff Convenience

Make sure medical teams get the right item of clothing in the right size at the right location whenever they need them. Medical staff simply tap a personalized magnetic card from a Polytex scrub vending machine located at a convenient location anywhere in the hospital.
Reduce Cost of Scrubs

Eliminate the cost of purchasing new scrubs to replace lost or non-returned items. With Polytex, hospitals can track workwear usage and non-returned clothing by providing medical staff with a personalized magnetic tap card.
Protect Medical Teams and Patients

Polytex minimizes the risk of infection and contamination by providing a consistent supply of fresh clean scrubs, towels and bed linen. All items are distributed and collected via a fully automated, hands-free, self service scrub inventory management system.

Our Customers

Polytex delivers fresh, clean and hygienic workwear and textile materials every day to tens of thousands of people working in hundreds of organizations worldwide.

Protect Medical Teams Patients and Public Health

Hygiene standards in hospital units must be maintained at a high level and medical teams need a consistent supply of clean scrubs to prevent contamination and the spread of viruses and bacteria. Polytex scrub inventory management system ensures that medical teams get clean and fresh workwear via a fully automated closed system unit featuring hands-free dispensing and collection of items. Our cloud based workwear management application supports the lifecycle to monitor turnover and inventory levels, and ensure 24/7 availability at multiple location points across the entire hospital.

COVID-19 Work Safety Guidelines

Create a Convenient No-hassle Environment

With Polytex personalized scrub inventory management system, medical teams get the right item of clothing in the right size at the right location whenever they need them. Medical staff simply tap a personalized magnetic card to collect and return workwear items from a Polytex machine located at a convenient location anywhere in the hospital. The Polytex TotalCare Management system automatically identifies when a machine is out of stock and sends an alert specifying which items of workwear need to be refilled for which location.

Customer Testimonials

Better control of textile management translated into 500kg less flat linen and garments processed weekly, which means less water and less electricity. This has a direct impact on sustainability, and reduced our costs by an estimated 15%.

Dr. Miguel Paiva

CEO, Centro Hospitalar de Entre o Douro e Vouga
The Polytex scrub dispensing machine solution helped us to save optimize the storage of workwear items for the new clinic. That was our initial goal when we chose Polytex. Later we realized how the Polytex actually modernized our entire workwear management process. The results are really amazing. Employees now enjoy the 24/7 availability of clean workwear and the hospital benefits from a significant improvement in operational efficiency.

Manuel Revestido

Manager of Hospitality Services, Bellvitge University Hospital
In view of the surrounding infrastructure we have determined that the system from Polytex Technologies is the ideal approach for the Freiburg University Clinic. We have eventually installed it step by step in all of our facilities. Polytex is very fair regarding service and maintenance and that is also a very important factor.

Robert Borggräfe

Services Manager, The University Medical Center Freiburg

Track Scrubs Turnover and Control Inventory

The cost of purchasing new scrubs to replace lost or non-returned items can have a significant impact on the hospital operations budget. With Polytex, hospitals can track workwear usage and returns by providing medical staff with a personalized magnetic tap card. By automating the workwear distribution process, hospitals can track non-returned clothing items, simplify inventory and textile management processes, control laundry service costs and ensure accurate availability of workwear items for each department.

São Sebastião Hospital Saves with Polytex Textile Management Solution

“Better control of textile management translated into 500kg less flat linen and garments processed weekly, which means less water and less electricity. This has a direct impact on sustainability, and reduced our costs by an estimated 15%.”

Dr. Miguel Paiva,
CEO, Centro Hospitalar de Entre o Douro e Vouga

São Sebastião Hospital case study

Bellvitge University Hospital Improves Operational Efficiency with Polytex

“The Polytex scrub dispensing machine solution helped us to optimize the storage of workwear items for the new clinic. That was our initial goal when we chose Polytex. Later we realized how the Polytex actually modernized our entire workwear management process. The results are really amazing. Employees now enjoy the 24/7 availability of clean workwear and the hospital benefits from a significant improvement in operational efficiency.”

Manuel Revestido,
Manager of Hospitality Services, Bellvitge University Hospital

Bellvitge University Hospital case study

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University Medical Center Freiburg Reduces Workwear Costs with Polytex

“In view of the surrounding infrastructure we have determined that the system from Polytex Technologies is the ideal approach for the Freiburg University Clinic. We have eventually installed it step by step in all of our facilities. Polytex is very fair regarding service and maintenance and that is also a very important factor.”

Robert Borggräfe,
Services Manager, The University Medical Center Freiburg

University Medical Center Frieburg case study

Polytex Baby-Care system helps new parents, newborns, and medical teams

Consistent availability of hygienic textile items relieves families from having to constantly attend to their needs, allowing them to rest more comfortably. Less storage space is required. The department is now always organized and clean. And it even saves money for the hospital.

Learn more about Polytex Baby-Care maternity ward automated textile management system.

Exceptional service for both mother and baby, with added savings

rfid textile management for maternity wards

FAQ

What is a scrub inventory management system and how does it work in a hospital?

It’s a platform that automates scrub dispensing, tracking, and return across a hospital. Staff authenticate at a dispensing unit using an ID card, receive the correct garment size, and the transaction is logged automatically. When garments are returned dirty, the return unit records them and triggers the laundry workflow. The result is a continuous, automatic audit trail — no manual documentation required.

Why are hospitals replacing scrub carts with automated dispensing systems?

Scrub carts have three fundamental problems: no access control, no audit trail, and no inventory data. Automated dispensing solves all three. Access is identity-verified, every transaction is time-stamped and logged, and inventory levels are visible in real time. Shortages and compliance gaps stop being discovered after the fact.

How does a scrub management system support infection control compliance?

The system enforces clean/dirty separation throughout the garment lifecycle. Dispensing units only issue garments confirmed as laundered — staff can’t access soiled items. Every event is logged with employee ID and timestamp, creating an audit trail ready for accreditation reviews. Zone-based rules can also restrict which garments are issued to staff entering sterile areas.

What is the difference between scrub dispensing and PPE vending?

A PPE vending machine dispenses items with no tracking, no return mechanism, and no data. A scrub dispensing system authenticates users, tracks each garment individually by RFID, logs the full lifecycle from issue through wash to re-issue, and generates compliance reports. For hospitals, only the latter satisfies infection control documentation requirements.

How does RFID tracking work in a hospital scrub management system?

Each garment carries a UHF RFID tag engineered to survive industrial laundry cycles. When dispensed, the unit logs the tag ID, employee record, and timestamp. On return, the tag is logged as soiled and the laundry workflow begins. After washing, tags are bulk-read to confirm the batch is complete and update inventory. The entire chain of custody is captured automatically — no manual scanning needed.

What data does a hospital workwear management system capture and report?

The system logs every dispensing event (employee ID, garment, time, location) and every return (garment ID, soiled status, time). Laundry processing adds wash cycle counts per item. Management reports surface inventory by department, utilisation rates, items approaching end of life, loss rates, and full compliance documentation — all without manual data entry.