Products

Total-Care Manager – Uniform Management Software

Monitor and control workwear usage, manage inventory to ensure availability and reduce spending on laundry and stock with our uniform management software.

Complete Control of Your Workwear
Polytex Total Care Manager

The perfect one-stop uniform management software that helps you monitor and control uniform inventory, eliminate redundancies, and reduce spending on laundry and stock.

Explore our complete solution for better operational efficiency, cost reduction, and employee satisfaction.

  • Cloud-based infrastructure: cyber-secured, robust, and fully scalable operations from anywhere
  • Frequent backups, recovery plans, multilevel threat protection,
    and full GDPR, SOC2, ISO27001 and ISO27799 compliance
  • Simple API allows seamless integration with your existing systems
  • Intuitive user-management module and dashboard that provides real-time information, reports, and insights on the go

Total Care Manager means total peace of mind.

uniform management software

Total Care Benefits
Total-Care Dashboard

Create a fully automated uniform management software solution and a highly efficient digital customer experience for your employees.

Our online portal offers dynamic control, powerful reporting, and everything you need in a uniform management solution. 

  • Gain Visibility and Control.
  • Generate Alerts and Reports.
  • Access Data, Anytime Via Any Device.
  • Create Seamless System Integration.
  • Ensure Your Data Is Safe and Secure.

Gain Visibility and Control

Polytex’s uniform management software improves decision-making with accurate and reliable real-time data.

  • Track Garment Usage Per Unit: Optimize laundry service cycle based on actual usage per department and team.
  • Monitor Inventory Stock Levels: Track and identify lost or damaged items to increase personal accountability and reduce purchase costs.
  • Improve Quality of Service: Ensure uniform availability and improve convenience to increase customer satisfaction.
uniform management software
uniform management software

Create Real-time Alerts

Use our uniform management software to improve operational performance with real-time actionable alerts and up-to-date reports.

  • Operational KPIs and Reports: Identify status of stock availability across sites, departments and teams.
  • Real-Time System Alerts: Get real-time alerts about unit malfunctions system events and performance issues.
  • Monitor Inventory Stock Levels: Identify lost or damaged items to reduce purchase costs.
  • Collaborative Data Sharing: Send notifications and data to relevant employees and managers.

Access Data, Anytime Via Any Device

Manage your operations in a secure, robust and scalable Microsoft Azure working environment.

  • High System Availability: Increased productivity and network reliability with “4-Nines” SLA uptime.
  • Scheduled Data Backups: Automated data snapshots, hot-site disaster recovery and full access to your backup data.
  • Automated Software Updates: Periodic release of feature enhancements and security updates with no downtime to your operations.
uniform management software
uniform management software

Generate Actionable Reports

Make informed decisions, refine budget allocation, and more by using a variety of up-to-date reports.

  • Usage Reports: Transactions Report | Dormant Users | Alerts Report | User Account Status
  • Department Reports: User Transactions Summary | Items Per Department Consumption | Departments Consumption Summary | Station Items Transactions Summary
  • Inventory Management: Item Availability | Supply Report | Alerts Report

Robust Industrial-Grade System Infrastructure

Polytex uniform management software solutions are built to the most demanding standards for performance, reliability and compliance. Our solutions are used by large-scale global brands worldwide.

Cloud Hosting


Access any type of data at any time on any device.

Secure Azure Environment:
Manage your operations in a secure, robust and scalable cloud based working environment.
High Availability:
Increase productivity and network reliability with “4-Nines” SLA uptime.
Frequent Data Backups:
Automated data snapshots, hot-site disaster recovery and full access to your backup data.
Automated Updates:
Continuous feature enhancements and security updates with no downtime to your operations.

Data Security


Get peace of mind with industry compliant data security.

Industry Compliance:
Fully compliant with ISO27001, SOC2 requirements.
Multi-Level Threat Protection:
Safeguarded by Microsoft Azure security mechanisms.
Policy Based Data Privacy:
Full GDPR compliance with no disclosure of your data to unauthorized people.
Automated Security Update:
Frequent security updates to your system environment and data repositories.

API Integration


Adapt your system to meet evolving business needs.

Connect to External Systems:
Create seamless integration with external systems including laundry service and CRM applications.
Automate Workflow Processes:
Improve efficiency by eliminating manual data input activities.
Expand System Capabilities:
Gain access to data and services provided by third-party applications.

Ensure Seamless Integration

Expand your system capabilities and consolidate your data via REST API functions.

  • Connect to External Systems: Create seamless integration with external systems including laundry service and CRM applications.
  • Automate Work Processes: Improve efficiency by eliminating manual data input activities.
  • Expand System Capabilities: Gain access to data and services provided by third-party applications.

Comply with Security Standards

Comply with industry standard SO27001 and SOC2 security mechanisms to ensure your data is completely safe and compliant with GDPR requirements.

  • Multi-Level Threat Protection: Safeguarded by Microsoft Azure security mechanisms. Policy Based Data Privacy.
  • Policy-based Privacy: No disclosure of your data to unauthorized people.
  • Automated Security Updates: Frequent security updates to your system environment and data repositories.

Uniform Management Software FAQ

Uniform management software is a comprehensive cloud-based system that enables organizations to streamline and optimize their employee uniform management process. An online portal provides a centralized platform to handle all aspects of uniform programs and procurement, inventory management, employee assignment, and replacement scheduling. By automating and digitizing these processes, companies can eliminate manual efforts, reduce overhead costs, and ensure employees always have the proper attire to represent the brand professionally.

A uniform management system acts as an automated workwear solution by digitizing the entire uniform management process. The system manages inventory levels across locations, triggering replenishments automatically when minimums are hit. Individual employee profiles allow assigning specific uniform pieces which are tracked and scheduled for replacements based on rules. Some systems integrate workwear dispensing units for self-service uniform distribution.

Polytex’s uniform management software offers robust inventory management capabilities to maintain optimal stock levels. The system tracks incoming and outgoing uniform quantities with real-time visibility into current uniform inventory across multiple locations.

Within the Polytex system, employee records can be created to assign and track the specific uniform items issued to each individual. This allows monitoring the quantity and condition of garments allocated per employee. Automated notifications remind administrators when items are due for replacement based on defined lifecycle rules. Employees can also log requests for replacements due to damage or sizing issues. The software maintains a comprehensive audit trail of all uniform assignments.

Implementing a uniform management software like Polytex provides numerous benefits to improve operational efficiency. Some specific benefits include complete inventory control and visibility over the uniform management process, reducing inconsistencies or errors. It virtually eliminates uniform losses or shrinkage by tracking assignments. The software improves employee productivity by ensuring staff always have proper attire. It helps optimize purchases with easy record keeping, reducing overstocking and unplanned spending. Regular uniform replacements lower long-term costs. Finally, it facilitates maintaining proper hygiene standards through timely garment rotations, and overall offers increased employee satisfaction.

When evaluating uniform management systems, key factors to consider include: an intuitive user interface for easy adoption, robust inventory management with real-time tracking, ability to create employee profiles and assign uniforms, accurate reporting and analytics capabilities, and seamless integration with existing procurement/HR systems. Mobile accessibility and 24/7 support are also valuable. Overall, finding an automated uniform management system as a comprehensive digital solution will create more ease and efficiency throughout the entire process.

Polytex is an end-to-end garment management system and solution that empowers uniform managers with complete control. The software enables comprehensive control, maintaining centralized inventory records across multiple locations, and assigning specific garments/sizes to employees. It automates scheduling replacements based on configured policies. Powerful reporting tools provide insights into uniform program metrics, spending, and trends.

Yes, Polytex’s uniform management solutions seamlessly integrate to expand your system capabilities, consolidating your data via REST API functions. Gain access to data and services provided by third-party applications, while ensuring your data is safe.

Polytex complies with industry standards security regulations to ensure your data is completely safe and compliant with GDPR requirements. These integration points create a seamless flow of information and processes across an operational ecosystem.

Uniform management software provides robust reporting and analytics capabilities with insights into areas like: inventory levels, employee assignments, replacement schedules, budget/spend management, usage data, plus custom reports. Having transparency into uniform program metrics allows organizations to optimize processes, control costs, and ensure consistent branding/compliance.

Yes, in addition to standard uniform pieces, the Polytex system allows for comprehensive RFID workwear tracking. Organizations can centrally manage their entire workwear program through Polytex’s unified platform, ensuring staff have all required items while optimizing expenditure.

Explore our Complete Line of Products

The Polytex range of products covers the entire uniform management life cycle. Our products are customizable to customer needs and requirements.

Get a Free Consultation from a Polytex Expert

Find out how Polytex workwear management solutions can help your organization to increase efficiency, reduce costs and increase customer satisfaction.

Contact Us